IMPORTANT INFORMATION FOR THE PARTICIPANTS

TICKETS (QR CODE)

The simplest way of registration is at the accreditation desk if you show your Ticket QR code on your mobile phone screen or as a printout 

All participants who have been assigned tickets (and all have been assigned) can access their tickets online at any time.

AGENDA

A QR code with a link to the conference website will be printed on the accreditations.

The online agenda will always have the latest status, and if a lecture is canceled at the last minute, information about it will be posted above the agenda.

The agenda is alive and being refined until the last hour. Take an occasional look at the agenda. 

MOBILE APPLICATION

This year, thanks to the company Smart4Solution, we will use a mobile application. For easier access, the QR code will be printed on the accreditations. On the link: you can access the mobile application, and prepare for the conference by choosing the lectures that interest you, and the evaluation of lecturers and lectures (survey) will be done through the application. Valuable prizes will be drawn from the collected evaluations at the closing of the conference.

WHERE THE SHIP GOES FROM / PARKING LOT

The pier from where the boat departs for the island is called Delfin (because of the name of the pool nearby), and it is located near the Park Hotel and the entrance to the Rovinj Marina.

All the necessary information regarding car parking and boat transportation can be obtained at the reception of the "Island Hotels Reception" pier. The hotel staff will assist you with boarding the boat and will direct you to the parking lot as well as back from it to the pier.

PARKING PROCEDURE

The hotel parking is free, and it is located approx. 1 km from the pier, near the Eden Hotel. A shuttle bus runs between the pier and the parking lot.

After the passengers and luggage have been unloaded from the car, the driver driving behind the shuttle bus takes the car to the parking lot.

When the cars are left in the parking lot, the drivers take the shuttle bus back to the pier.

Allow about 30 minutes to go to the hotel parking lot and return by shuttle bus to the pier.

If you have larger or heavier luggage, ask for the assistance of a sailor who will load everything that needs to be transported to the island into the ship.

Upon arrival on the island, the hotel staff will transfer all luggage to the hotel entrance.

SHIP TO THE ISLAND

Since the hotel is located in the Rovinj archipelago, we have organized a 15-minute boat ride from Rovinj.

The regular price of the boat ride is 12.00 EUR but for HrOUG conference participants = FREE. If anyone asks you about a boat ticket, say that you are a participant in the conference and that you are going to get accredited. When you go from the island, don't forget your accreditation just to be able to confirm that you are a conference participant.

According to the schedule, the boat departs every hour from 5:30 a.m. (from Rovinj) to 1:00 a.m (from the island).

CHECK-IN - CHECK-OUT

Check-in is from 3 p.m., and check-out is until 11 a.m. The hotel has a luggage room that you can use on the last day of the conference.

ACCREDITATION DESK AND HOTEL RECEPTION

- Upon arrival at the hotel, you can choose whether to take a room or an accreditation first. The accreditation desk is to the right of the hotel entrance, and the hotel reception is straight ahead.

- When you collect your accreditation, you can pick up the conference bag at the desk to the right of the reception.

- Make sure to carry your accreditation the entire time you are at the conference so that you don't have any difficulty entering the lectures or the restaurant.

- the desk of our official travel agency One Travel will be located to the left of the hotel reception. Matija and Kristijan will solve everything related to the hotel or transfers. Kristijan mobile: +385 99 200 52 25 [email protected] / Matija +385 91 900 33 02,      [email protected]  

- On all other days except the first, the organizer's accreditation desk will be located opposite the hotel reception

ACCOMPANYING PERSONS

Accompanying persons may pick up their accreditation at the accreditation desk. Their accreditation allows them to use everything like the other participants, except for entering the lectures and conference materials.

Accompanying persons can register at the One travel counter (to the left of the reception) if they are interested in a short walk around Rovinj on Friday starting at 10 am in front of the boat at the island. If it is a rainy day, the walk-in Rovinj will not take place.

Wi-Fi

The entire hotel and rooms are covered by WIFI at the correct speed

LECTURE HALLS

Lectures will be held in four halls:

A = the main congress hall with the entrance in the hotel foyer between the bar and the exit to the terrace

B = Small club is the hall in the foyer of the hotel, which can be reached through the passage to the right of the reception

C = Restaurant at level -1 is the hall on the level of the restaurant. The entrance of which is on the opposite side of the entrance to the main restaurant

D = Apartments is the hall is located in the Apartment building approx. 150 meters to the right of the hotel exit. If it's going to rain, it wouldn't be a bad idea to bring an umbrella.

E - The Red Salon in the castle. 100 meters to the right of the hotel exit.

INSTRUCTIONS FOR LECTURERS ---->>>> !!!! NEW AND IMPORTANT !!!!

- As we saw in previous years barely 10% of lecturers use notebooks for the presentation provided by the organizer, it no longer made any sense for the organizer to bring notebooks. From this year, each lecturer must bring his own notebook that he wants to use at the presentation. If there is a problem and it is not possible to connect the notebook to the projector, the organizer will have a couple of notebooks in reserve for such cases.

- All projectors in the halls have HDMI inputs. And we will bring HDMI cables. If your notebook does not have an HDMI output or you are using an Apple computer, please bring the necessary adapter with you. Good preparation is half the success.

RESTAURANT & MEALS

- The hotel restaurant is located on level -1.

- the organizer provided meals for all participants (16th = dinner, 17th = lunch and dinner, 18th lunch and dinner).

- If you are not staying in a conference hotel on the island and want to use one of the meals, you need to go to the One Travel desk to the left of the hotel reception to get a meal voucher.

- We provided free drinks for all participants along with lunch and dinner. Drinks are available at two locations in the restaurant at self-service counters. Feel free to use it as many times as you like.

PRICE LIST OF DRINKS

- In cooperation with Maistra and Island Hotel Istra, we have provided the bars with a special, lower price list for about 30 drinks. A little bit of everything. White and red wine, beers, spirits, soft drinks, and beverages. 

- If there is not a price list for drinks at the conference, lower prices on the table in the lobby or on the terrace, and ask the staff to bring it to you. Our Price list is valid from the 16th until the 19th.

- The hotel offers a significantly larger number of drinks but at the regular prices of a 4-star hotel.

EVENING GATHERING

- The evening gatherings will take place on 16.10. (Wednesday) to be held in the hotel foyer, and 17.10. (Thursday) in the foyer and the building they call the Castle, and 18.10. (Friday) in the Castle. The Castle facility is approximately 100 meters to the right of the hotel exit. 

- for Wednesday we have prepared: a DJ with chill-out music, Illusionist Aryan with his close-up tricks, a corner for board games.

- Board games: reserve a specific board game to play together with your team. Play a new game to see if you like it before you buy it from our board game partner Magic Omen.

- Magic: The Gathering. If you are a player, bring your decks and compete with our champion.

- we have prepared a party in the castle for Thursday. We will be entertained by the top band L'amour band, DJ Nikša, we will be able to play board games, Magic: The Gathering, Corn Hole, and beer pong. Go around the castle and find your party.

A table soccer, darts, and a pool billiard will be set up in the castle.

- The traditional Texas Hold'em Poker Tournament will take place. Practice stone face and bluffing skills. The qualifiers will take place on Thursday, and the final table will take place on Friday.

- we have prepared a party in the castle for Friday. We will be entertained by the Disco Magic Band, DJ Nikša, we will be able to play board games, Magic: the Gathering, Corn Hole, and beer pong. Go around the castle and find your party.

A table for foosball, darts, and a pool table will be set up in the castle.

- during the evening gatherings, the organizer has also provided certain quantities of drinks (wine, beer, juices, water) that you can consume completely free of charge. The bars will have a list of drinks that can be consumed at the organizer's expense. You will have to find fire water yourself :-))

- The aperitif bar in the hotel lobby will be open every day until 00:30.

USE OF THE SPA AND WELLNESS CENTER?

For all conference participants, we have provided a conference discount of -20% on treatment prices.

SPORTS ACTIVITIES ON THE ISLAND?

Bring with you sports clothes, shoes, and a swimsuit if you want to do sports. The island has a tennis court, excellent walking and running paths, a swimming pool, wellness, and fitness with all equipment and weights.

That's it. Let's enjoy our stay on the HrOUG island and the conference !!!